Department Direct Ordering
Definition
Process that allows departments to order on account from vendors without involving Purchasing.
When to Use
When the total dollar amount of goods or services from a single vendor total $2500 or less.
Restrictions to Ordering Direct
- Capital Development Board purchases
- Carpeting
- Radioactive or hazardous chemicals
- Copiers
- Ethyl Alcohol
- Furniture – a single item $500 or more
- Telecommunications equipment – phones, two-way radios, pagers, etc.
- Licensed vehicles or trailers
- Remodeling projects with outside contractors
- Weapons and ammunition
- Purchases with trade-ins
Information you may need
- Illinois State’s sales tax exempt number: E9991-3399-05
- Illinois State’s FEIN: 37-6014070
Things to Remember
- Give the vendor your mail code and the name of who will be receiving the merchandise. Example:
Jane Doe
117 Hovey Hall
Illinois State University
1220 Purchasing Office
Normal, IL 61790-1220
- If the order is received correctly, promptly process payment by submitting an invoice-voucher (or electronic voucher) to 1200 Comptroller's Office with the vendor's invoice stapled to the back.
- NOTE: Orders may be placed on a personal credit card, but the user may be charged sales tax. The University will not reimburse for sales tax.
