Blanket Purchase Orders
What is a Blanket Purchase Order
A purchase order issued to a vendor that may be left open for a complete fiscal year. The goods or services specified may be ordered throughout the fiscal year as needed by the department.
When to use a Blanket Purchase Order
When the same or similar goods and services are ordered regularly throughout a fiscal year.
How to Submit
Requests for blanket purchase orders should be submitted to 1220 Purchasing on a requisition form, faxed to (309) 438-5555, or sent electronically. No confirming copy required if it is faxed. Backup may be faxed or mailed for electronic requisitions. Be sure to put the Datatel requisition number on the backup.
How to Use a Blanket Purchase Order
- The department orders direct with the vendor once a blanket purchase order has been issued by Purchasing.
- The department maintains records on what is purchased in order to verify the accuracy of the vendor's invoices.
Payment of Blanket Purchase Orders
- An invoice-voucher or electronic voucher must be prepared when a vendor's invoice is received. The vendor's invoice must be stapled to hard copy invoice-vouchers, or stamped with the electronic voucher number, and forwarded to 1200 Comptroller's Office.
Amendments to Blanket Purchase Orders
- Used to amend the dollar amount of a blanket purchase order.
- Use the Amend/Cancel form available from Purchasing. Call (309) 438-7611 for a copy.
