Office of the Comptroller

Department Copy Cards

Departments may purchase Department Copy Cards to be used in Milner Library for printing and making photo copies with departmental funds.

Cost for Department Copy Cards

$5 per card

Request a Department Copy Card

Call the Redbird Card Office and give the the following information:

  • Department Name to be printed on the card
  • Dollar amount to be deposited onto the card
  • Account number to bill for the $5 card cost and the amount to be added for printing

The Department Copy Card can usually be set up and printed in approximately 10 minutes. The card can be picked up and signed for at the front desk of the Redbird Card Office on the second floor of the Bone Student Center.

Billing for the Department Copy Card

The Redbird Card Office will send a receivables report to the Comptroller's Office at the end of each month. The account number provided by the department will automatically be charged for the total cost. The department does not have to complete an invoice voucher.

Funds Remaining on a Department Copy Card

Departments need to keep track of the balances on their cards. Refunds may not be given that cross fiscal years for money deposited from General Revenue funds. Any Grants (Restricted) deposits that a department wants refunded must be approved by the Grants Department. Remaining Agency deposits can be handled any way the department specifies.