Contact Information

Suzi Davis Travel: Phone (309) 662-0455 or (800) 397-1455, Fax: 309.663.6428, or book online.

National Car Rental: Phone 1-800-227-7368 or visit their Web site to make a reservation and/or join the Emerald Club. The negotiated rates and contract number are included on this Web site.

Budget Rent-A-Car: Phone 1-800-527-0700 or visit their Web site to book online.

Enterprise Rent-A-Car: Phone 1-800-736-8222 or visit their Web site to book online.

Club Quarters: Phone (212) 575-0006, Fax (212) 391-5525, or visit their Web site to make reservations. Illinois State University’s password is: illinois state university.

Amtrak: Phone 1-800-USA-RAIL and speak to a customer service representative. Ask for the Government Business Travel Rate. Train/Route information is available at their Web site.

Questions

Policy and Procedure questions and Datatel voucher questions on air travel – contact Don Missel at (309) 438-2991 or

Travel voucher reimbursements questions –

Contact Margaret Gabor at (309) 438-5673 or

Departmental Credit Card usage questions – contact Sue Fish at (309) 438-3373 or

Travel Services

Illinois State University now has a travel online booking Web site. Please refer to this Web site when booking your travel. Book your travel online.

Illinois State University has contracted with Suzi Davis Travel and National Car Rental to provide air travel and car rental services to the University. State of Illinois contracts may also be used for car rental with Budget Rent-A-Car and Enterprise Rent-A-Car. Illinois State also has a contractual arrangement with the Club Quarters hotel property. Club Quarters hotels are located in major cities in the United States and in London. These partnerships provide Illinois State University with excellent negotiated rates and additional benefits not provided through other sources. When making travel arrangements with these partners, indicate you are with Illinois State University and provide the account I.D. number to receive the negotiated rates. These contracts may be used for business or personal travel.

Amtrak

The Governor’s Travel Control Board has negotiated a State of Illinois fare with Amtrak for three routes. Monday - Friday fares are:

Between Springfield and Chicago - $18 each way*
Between Bloomington-Normal and Chicago - $12 each way*
Between Macomb and Chicago - $19 each way*

For travel on Saturday and Sunday, reimbursement will be made for Coach seating.

*These fares are not available through the Internet. Reservations can be made by calling (800) USA-RAIL and speaking to a customer service representative or made in person at the Amtrak ticket office. Ask for the Government Business Travel Rate. Reimbursement for Amtrak is limited to the above amounts for these routes.

Suzi Davis Travel Benefits

The ability to bill airfare directly to Illinois State University
Seat assignments can often be obtained at time of booking
A local contact for assistance with special needs
Time convenience of having a professional agent arrange your travel
A person who is aware of discounts and travel suggestions
May have the ability to get a refund for your unused ticket

Current Fees: A $25 booking fee will be charged when booking with an agent of Suzi Davis. There is a $15 fee when booking online with Suzi Davis.

Suzi Davis will direct bill the University.

National Car Rental

Benefits of Using National Car Rental

These benefits only apply to current University employees.
Rates and benefits of this program apply to both business and leisure travel
Use Illinois State University’s Contract ID number 5000062 when making reservations. The contract number is already in the reservation Web site when booking online.
A credit card of the driver must be used when making reservations
National will guarantee and confirm their lowest rates available
A $2.00 discount is included when reservations are made online
Unlimited free mileage (Exceptions: Vans and one way rates)

Free Loss Damage Waiver and automobile liability insurance is included regardless of rate selected. Insurance is not included or reimbursable if you use another car rental service.

Join the Emerald Club to receive express service. As a member of the Emerald Club you can use the “one click” reservation system.

Budget Rent-A-Car

The contract is for the Chicago metro area and out-of-state travel. You must use our discount number to receive the State rates. The number is V078400.

Enterprise

The contract is for downstate Illinois travel. You must use our discount number of ILGOVT1. The first three letters of the company name is STA. For business or personal use you may also use the Enterprise Illinois State University account contract. The Account ID#N75085 must be used and the first three letters of the company name is ILL. This would allow for weekly rates and a 10 percent additional discount at the airport and 5 percent discount at the local branch.

Club Quarters

Locations

Illinois, Chicago, Central Loop and Wacker at Michigan
Washington, D.C. near the White House
San Francisco, across from Embarcadero Center
New York, Midtown, off Fifth Avenue and Downtown, off Wall Street
Massachusetts, Boston, near Post Office Square
Texas, Houston, Downtown Houston
Pennsylvania, Boston, opposite Liberty Place
London, England, three locations

Benefits of Using Club Quarters

Four room sizes to select from, restaurant and bar, club room, fitness facility meeting space accommodations
Free high speed wireless Internet access
Up to date in-room workstations
Two- line cordless phone with voice mail and direct dial phone number
Restricted entry. Only guests with room key cards have access to floors
Coffee maker, hair dryer, cable/satellite TV with on-demand movies
Discounted weekend and holiday member privileges

Direct Booking with Airlines

Direct online booking to airlines, Travelocity, Expedia, and Orbitz is now accepted as a method of purchasing travel services.
Online booking may not be the least costly solution; please check with Suzi Davis Travel as they have access to all of these sites and may be aware of better discounts.
Airline forfeiture rules impose severe penalties when non-refundable tickets are not used on the dates and times purchased. Make sure of your travel date and times when booking direct.
Most direct booking engines are now charging service fees. Be aware of all additional fees that will be added to the cost of your ticket.
Departmental Credit Card may be used for employee business air travel. Check with your department head or card administrator for your department’s process, rules, or restrictions concerning card usage.
Departmental Credit Card can not be used for hotel and car rental payments.

Use of Personal Credit Card

If a personal credit card is used for business travel, reimbursement may be requested on a travel voucher after the travel occurs. A personal credit card must be used for car rental and hotels. View travel reimbursement rates.