Department Direct Ordering

Definition

Process that allows departments to order on account from vendors without involving Purchasing.

When to Use

When the total dollar amount of goods or services from a single vendor total $2500 or less.

Restrictions to Ordering Direct

• Capital Development Board purchases
• Carpeting
• Radioactive or hazardous chemicals
• Copiers
• Ethyl Alcohol
• Furniture – a single item $500 or more
• Telecommunications equipment – phones, two-way radios, pagers, etc.
• Licensed vehicles or trailers
• Remodeling projects with outside contractors
• Weapons and ammunition
• Purchases with trade-ins

Information You May Need

• ISU’s sales tax exempt number: E9991-3399-05
• ISU’s FEIN: 37-6014070

Things to Remember

Give the vendor your mail code and the name of who will be receiving the merchandise. Example:

Jane Doe
117 Hovey Hall
Illinois State University
1220 Purchasing Office
Normal IL 61790-1220

• If the order is received correctly, promptly process payment by submitting an invoice-voucher (or electronic voucher) to 1200 Comptroller's Office with the vendor's invoice stapled to the back.
• Note: Orders may be placed on a personal credit card, but the user may be charged sales tax. The University will not reimburse for sales tax.