A purchase order issued to a vendor that may be left open for a complete fiscal year. The goods or services specified may be ordered throughout the fiscal year as needed by the department.

When to use a Blanket Purchase Order

When the same or similar goods and services are ordered regularly throughout a fiscal year.

How to Submit

Requests for blanket purchase orders should be submitted to 1220 Purchasing on a requisition form, faxed to (309) 438-5555, or sent electronically. NO confirming copy required if it is faxed. Backup may be faxed or mailed for electronic requisitions. Be sure to put the Datatel requisition number on the backup.

How to Use a Blanket Purchase Order

The department orders direct with the vendor once a blanket purchase order has been issued by Purchasing.

The department maintains records on what is purchased in order to verify the accuracy of the vendor's invoices.

Payment of Blanket Purchase Orders

An electronic voucher must be prepared when a vendor's invoice is received. The vendor's invoice must be stamped with the electronic voucher number, and forwarded to 1200 Comptroller's Office.

Changes to Blanket Purchase Orders

To amend the dollar level on a purchase order departments should us the Amend/Cancel form.
When a blanket purchase order is no longer needed departments should request their closure with the Close/Copy Form.
If the balance of a blanket purchase order needs to be extended to the next fiscal year departments should notify Purchasing with the Close/Copy Form.
All forms should be returned to Purchasing at 1220 Campus Box or faxed to 438-5555.