Make sure a 3-5 percent increase is included for a multi-year awards
Illinois State employees should be listed under the salary section rather than the Contractual section, even if they are doing consultant work. Fringe benefits should also be applied to these wages.
Verify salary allowed by agency. Some agencies limit the months and/or total salary allowed.
Appendix A needs completed. Include only salary totals under the Amount column.
Paperwork will still need to be completed with Human Resources when award is made.
II. Fringe Benefits
For questions, contact
Estimate fringe benefits for each employee included in the proposal
No benefits on students, except FICA, as noted below
FICA for student pay is 7.65 percent if they aren't registered for at least 6 credits in the fall and spring and 3 in the summer
III. Indirect Cost
Current IDC rate is 43 percent MTDC
Includes all expenses except
Equipment items over $5,000
Scholarships and fellowships
The portion of subcontracts that exceeds $25,000
26 percent IDC for off campus proposals where the majority of activities take place in non-Illinois State facilities
If the agency will not pay 43 percent IDC, Appendix B needs completed
If the program description is available, bring copy to budget review. If no documentation, Research and Sponsored Programs must have approved waiver prior to budget review
IV. Contractual
Spouses of PI's and other University employees cannot be used as consultants without prior approval of the University President
Illinois State employees that are consultants need to be paid through Payroll, with benefits, so should be listed under salaries
Budget should include a separate line for an audit fee, if required. (IBHE-HECA & IBHE-NCLB)
Air travel to foreign destinations must be done on American flag carrier airlines per the Fly America Act
On ISBE grants, employee travel is included under contractual
VII. Equipment
Items over $100 with a life of more than one year
Items need to be listed separately to make sure the correct items are included or excluded from IDC. (See IDC)
Equipment purchased from Restricted Funds becomes property of Illinois State University and cannot be returned to granting agency at the end of the award.
Some grantors do not allow the purchase of equipment.
VII. Subcontracts
Research and Sponsored Programs writes contract
Payment schedule and required reports should be mentioned in subcontract
Include contact information
IX. Verify Figures in Budget
Make sure all calculations in budget justification are correct and that budget adds up correctly
