Subcontracts are negotiated by Research and Sponsored Programs. Contact them for contract requirements, signature authority, etc. The Subcontract Information sheet of the Proposal Submission Form should be completed for RSP.

Once the subcontract is issued, Grants Accounting handles the financial aspects of the subcontract. Items such as payment terms, reporting requirements, and budget information are tracked, via the Grants Accounting Subcontract Information Sheet. Grants Accounting will send the Principal Investigator (PI) a Memo of additional items that may be required such as:

Sub-recipient monitoring required by federal regulation OMB Circular A-110, Subpart C.51 The PI is required to monitor the activities of each agency to ensure the scope of work is being completed appropriately, and the PI also is required to approve each invoice for payment.
Having the vendor built on Datatel prior to payments being made.
A budget, or transfer, that is still needed for the subcontract.
Information on submitting invoices.

Agencies that receive more the $500,000 of federal funding each year are required to complete an OMB A-133 Compliance Audit each year. Letters are prepared and sent by Grants Accounting to confirm that required audits have been performed, and to see if any audit findings pertain to Illinois State University awards.

For more information on the fiscal aspect of subcontracts, contact by email or by phone at (309) 438-5694.