Grants Accounting sends two reports monthly to the Principal Investigators (PI's) for each active award.
The first report is an Account Availability report (GLSA) that lists the balances available in each umbrella through the date at the top of the report. In general, this report will be run through the end of the prior month, after hourly civil service and indirect costs have been posted.
The second report is an Expenditure Listing Report. This report lists all the expenses that occurred for the prior month.
If there are questions about either report, expenses on the reports, or how to read a report, contact a Grants Accounting staff member.
The PI should review the GLSA monthly to ensure they are within the grantor-approved budget. If an account is negative or is close to the approved budget, please see the Budget Transfer instructions to process a transfer, or contact a Grants Accounting staff member for more information.
The PI should examine the Expenditure Listing Report monthly to ensure all expenses are legitimate and expected. If there are any questions on the expense, the PI should contact Grants Accounting.
A sample GLSA (Account Availability report) with explanations can be found here.
A sample Expenditure Listing Report with explanations can be found here.
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