Determine cardholders and handle enrollment procedures
Monitoring expenditures in your department on PVS Software
Requesting new cards as needed
Ensuring that each cardholder has signed a Department Credit Card Authorization Form/Agreement and maintain the file for all signed Authorization forms
Collecting the Departmental Credit Card and handling the termination procedures of the Departmental Credit Card for staff members who are terminating employment in your area or who no longer need the Department Credit Card. This includes notifying the by email or by phone at (309) 438-3373.

How many cards can my department obtain?

There is only one card manager but each department may have as many cardholders as needed.

What is the process for obtaining the credit cards?

The first step in obtaining a credit card is for the manager and each cardholder to fill out an application form. The card manager may contact the by email or by phone at (309) 438-3373 for the applications. Please allow two weeks for processing after applications have been returned to the card administrator. When the credit cards arrive, the administrator will contact the card manager for training. The department will receive the credit cards after the card manager completes the training. The training is a one-hour session that gives direction on monitoring the expenses in your department and payment on PaymentNet.

Can the Departmental Credit Card be used for travel?

No, the Departmental Credit Card is blocked for travel expenses due to state policies and regulations except airfare and conference registrations.

What if the Credit Card is lost or stolen?

The card manager or cardholder must immediately call JP Morgan at (800) 316-6056. Also, report immediately to the card administrator to inactivate the credit card. If stolen, please report the theft to the police.